2020 Annual General Meeting
VIRTUAL ANNUAL STOCKHOLDERS’ MEETING
AND REQUIREMENTS AND PROCEDURES
FOR ELECTRONIC VOTING IN ABSENTIA
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Please be advised that the Annual Meeting of the stockholders of LBC EXPRESS HOLDINGS, INC. ("LBCH” or the “Company") will be held on Monday, 23rd day of November 2020 at 2:00 p.m.
In order to ensure the safety and welfare of our stockholders in light of the COVID-19 situation, the Company will dispense with the physical attendance of stockholders at the meeting and will allow attendance only by remote communication and by voting in absentia, or voting through the Chairman of the meeting as proxy. Should circumstances change such that public mass gatherings will no longer pose health risk to the public, the Company will timely notify the stockholders if physical attendance will be allowed at the meeting by November 23, 2020. If such will be the case, the guidelines therefor will be provided through a disclosure at the Philippine Stock Exchange or publication of a notice in a newspaper of general circulation.
Registration Period
Registration to vote in absentia or via an absentee ballot may be made through the Electronic Registration and Voting (E-ReV) System at http://www.lbcexpressholdings.com/2020-annual-general-meeting (the “E-ReV System”) from 9:00 a.m. of October 26, 2020 until 5:00 p.m. of November 16, 2020. Beyond this time and date, a stockholder may no longer be allowed to participate in the Annual Meeting of the stockholders.
Registration Requirements
The following are needed for the online registration:
A. For individual Stockholders
1. The unique Stockholder ID which the Stockholder should request from the stock transfer agent (STA) of LBCH, Rizal Commercial Banking Corporation, before commencing with the online registration. Stockholders may reach the LBCH STA within the Registration Period, Monday to Friday from 9:00 a.m. to 5:00 p.m.
2. Full name of the Stockholder;
3. Valid and current email address;
4. Valid and current contact number, including the area code (landline or mobile number);
5. Citizenship/Nationality; and
6. Digital copy of the Stockholder’s valid and unexpired government-issued ID (in JPG format).
B. For corporate Stockholders
1. Secretary’s certificate or equivalent document (in case of a non-resident stockholder) attesting to the authority of the representative to vote for and on behalf of the corporation;
2. The unique Stockholder ID which the Stockholder should request from the LBCH STA before commencing with the online registration. Stockholders may reach the LBCH STA within the Registration Period, Monday to Friday from 9:00 a.m. to 5:00 p.m.
3. Full name of the Stockholder’s Representative;
4. Valid and current email address of the Stockholder’s Representative;
5. Valid and current contact number (landline or mobile number) of the Stockholder’s Representative;
6. Citizenship/Nationality of the Stockholder’s Representative; and
7. Digital copy of the valid and unexpired government-issued ID of the Stockholder’s Representative (in JPG format).
C. For Stockholders with shares under Broker Accounts (PCD Nominees)
In addition to the requirements specified in Item A or B above:
1. A certification from the stockholder's broker on the Stockholder’s shareholdings in the Company as of the Record Date (in JPG format); and.
2. The unique Broker’s ID assigned to stockholder's broker by the PCD, together with sub-ID number assigned by such broker to the stockholder, which the stockholder should request from such broker before commencing with the online registration.
In all cases, incomplete or inconsistent information may result in an unsuccessful registration. As a result, stockholders will not be allowed access to vote electronically in absentia but may still vote through the Chairman of the meeting as proxy, by submitting a duly accomplished proxy form, on or before November 17, 2020.
Online Registration Procedure
1. Prior to online registration:
(a) For shareholders holding share certificates, contact the LBCH STA via email to secure your unique Stockholder ID. Stockholders are encouraged to secure said unique Stockholder ID via email at [email protected] as this has been set up as the primary manner for securing such ID. When contacting the LBCH STA, please be prepared to indicate your stock certificate number/s and corresponding number of shares.
(b) For stockholders whose shares are lodged under broker accounts, in addition to Item 1 (a) above, please contact your respective brokers to secure the necessary requirements under Item C (Registration Requirements).
2. Log-in into the LBCH’s E-ReV System using your unique individual Stockholder ID/Broker's ID. Please ensure that you have prepared the necessary information and requirements.
3. Read the Data Privacy Notice in the E-ReV System. If you agree to its terms, please check the box signifying your consent to the processing of your personal information which shall be used only for purposes of Annual Stockholders’ Meeting of LBCH.
4. Enter the information required in the respective fields and upload the digital copies of your valid government-issued photo ID. When all information and digital copies have been uploaded, please click the “Submit” button.
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Reminders:
* Please take note of your Stockholder ID/Broker ID and Authentication Code (as described below) and keep them in a safe place. While the Company shall endeavor to take all reasonable steps to generate replacements, the Company cannot in any way guarantee that it will be able to do so in a timely manner.
* A Stockholder’s online registration cannot be completed if any of the mandatory requirements are not submitted.
* Only Stockholders who submitted the complete requirements thru the E-ReV System by November 16, 2020, 5:00 P.M., are entitled to participate in the Annual Stockholders’ Meeting of LBCH.
* In any event, stockholders whose registration cannot be completed may still vote through the Chairman of the meeting as proxy, by submitting a duly accomplished proxy form, on or before November 17,2020.
* In case of any issues relating to your registration in the E-ReV System, or in case you lose your Stockholder ID or Authentication Code, please send an email to [email protected]
Verification of Stockholder Registrations
The Company or the LBCH STA shall verify the information and details submitted through the Electronic Voting in Absentia System, starting on October 26, 2020.
After verification of complete submission of the required information and documents, the stockholder shall receive an e-mail confirming registration in the E-ReV System through the stockholder's e-mail address provided in such registration. Such e-mail confirmation shall include the stockholder's unique Authentication Code (for use during the online AGM) and detailed instructions on how to participate and cast votes in the Annual Meeting of the stockholders of the Company.
In the event that you have not received such e-mail notification by November 17, 2020, please call or contact the Company or the LBCH STA.
Annual Meeting of the Stockholders
The Annual Meeting of the stockholders of LBCH shall be broadcasted online. The procedure for online voting, as well as the manner by which stockholders may bring up questions or concerns to the Board of Directors, shall be emailed to stockholders who successfully registered before the lapse of the Registration Period and whose registration has been verified.
Data Privacy
Each individual stockholder’s (or that of the corporate stockholder's Authorized representative) data will be collected, stored, processed and used exclusively for the purposes of electronic registration in the E-Rev System of LBCH for Annual Meeting of the stockholders. Personal information will be processed and retained in accordance with the Data Privacy Act of 2012 and applicable regulations. The detailed data privacy policy of the Company may be accessed through the Company's website.